Room/Event Reservation form

Student Organization event request

Please use the form below to request a room for your upcoming event. It is best to have ​received approval from your Student Organization Faculty Advisor for this event prior to submitting the request form.

Once you submit the form it will be distributed Student Affairs, Finance, I.T., Facilities, and Marketing/Website.

Shawna Smith-Thornton, 817-212-​3816,, from Student Affairs, will reply to the requester with the assigned room number.

If your event will be catered/food delivered, please ​print out a Delivery Notice Form and give it to Security with the date, time, vendor, and who Security should contact for pickup.

If you are expecting guest speaker(s) and/or visitor(s) for your event, please print out a Delivery Notice Form and give it to Security.

If this event is a CLE, please submit a CLE Accreditation Request Form to obtain CLE accreditation from the State Bar of Texas.

*Items with an asterisk are required.*


Requester contact info:
Faculty Advisor Approval Verification
2 options:
1. PDF upload,  OR   2. forward email to Shawna
1. Upload PDF of email from faculty advisor showing approval of the event
2.  Forward the email from your faculty advisor indicating approval of the event to

 Please note that your event will not be processed until the faculty advisor approval verification is received.
Event contact info (if different from Requester):


This is not a guarantee you will get the requested room.
*Target Audience (check all that apply)*

*Are students required to attend this event?*

Include title and/or place of employment, if known. Example: David Lopez, General Counsel, EEOC.
Include title and/or place of employment, if known. Example: David Lopez, General Counsel, EEOC.
NOTE: If you need a gift for speakers, VIP guests, conference attendees, etc. you will need to use your department or organization budget and purchase them on your own. 
*Is this a CLE?*

If you indicate this is a CLE, you will be contacted for additional information.
*Will you be charging a fee for this event? (Entry fee, registration fee, meal fee, CLE fee, etc.)*

*Do you plan on having alcohol at your event?*

For example: tables at front for panel of 6 guest speakers; auditorium audience-style seating; rounds of 8 for luncheon; hollow square for 20; etc.

*Any Audio/Visual (microphone, recording, etc.), WebEx, TTVN, Polycom conference phone, or other I.T. needs?*

*Photographer needed?*


If you are having food delivered or catered for the event, please provide vendor info and Law School point of contact (POC) info:

* If you are having food delivered/catered, please notify Security with date, time, vendor, and ​Law School contact person.
Social Media, Website Newsfeed, & Press Release: Do you allow this event to be mentioned on the Law School's official social media platforms, as a news article on the Law School website, or in an official press release? (check all that apply) (optional):

Please note that social media postings, web news articles, and press releases are ​posted on a case-by-case basis and are created based on the needs and resources of the Law School. Selecting yes is not a guarantee your event will be posted/published.
*Would you like this event to appear on the Law School website event calendar or is it private?*

Note: The website calendar is viewable by current students, prospective students, faculty, staff and the general public. Select "Yes" if you want students, faculty, and/or staff to know about the event.
A private event is something like a tenure committee meeting or internal department meeting.
If you have a flyer for your event, please upload it here by clicking "Select" to attach a file from your computer.
If you don't have a flyer now, once you have one, please email it to for posting to the website event calendar.


If you have clicked on "Submit" but the form remains open without a confirmation screen, a required field has not been completed. Please ​scroll back up through the form and complete all required fields. Missing information will be indicated in red text.